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Guide to Police Report Writing

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Everybody who works as a police officer on this server will, at one time or another, have to write incident reports. These reports are essentially a written statement at what you saw/did. These reports can be presented in court so it is necessary for them to be written properly. I work in the security industry and we are required to write police style incident reports. I'm also a criminal justice student and have taken a few classes on report writing. I've had reports I've written be demonstrated in criminal court. I wouldn't call myself a subject matter expert but I do have a lot of experience writing police style reports. I feel as if sharing some examples could help people who RP as police officers when it comes to their report writing. 

Depending on your typing speed, a good report can be typed up in about thirty minutes for situations really heavy on details. For situations that are light on necessary on details, like noise complaints and other minor calls, you can type up those reports in less than five minutes. Your goal when writing the report is to paint a vivid image in the readers mind. Your story should be so clear that it's like a movie playing in their mind. This sounds hard but it really isn't. Before we continue, I recommend viewing this video from Free Field Training on YouTube for more information on police report writing. 
 

Spoiler

 



Scenario #1: While conducting a speed-trap along a rural road, you use your radar to register a vehicle (A white 1999 BMW 325i with San Andreas license plates CBA 987) traveling at a speed of 67 miles per hour when the posted speed limit is 55 miles per hour. You activate your emergency lights and pursue the vehicle. The vehicle pulls over about 15 seconds after you pull behind it. As you conduct the traffic stop, you identify the driver via San Andreas drivers license as Mary Smith of Los Santos.  Ms. Smith admits that she was speeding during your phase of questioning her. You return to your patrol vehicle and verify her name with NCIC for wants/warrants. After coming back clear, you print out a uniform citation complaint numbered 345672. You return to Ms. Smith and give her the ticket, accompanied with her license. You inform her that she is free to go. You return to your vehicle and resume you patrol duties.

EXAMPLE REPORT 1: On March 26th 2017 at approximately 1835 hours, I, Officer John Doe, was positioned off highway 42 facing west bound near milepost 55 when I observed a white BMW sedan traveling westbound towards my position at a high rate of speed. I utilized my department issued speed radar to calculate the vehicle's speed at approximately 67 miles per hour. Knowing that the speed limit on this particular stretch of road is 55 miles per hour, I pursued the white BMW and initiated a traffic stop. I observed the vehicle as bearing San Andreas license plates CBA 987, later discovered to be registered to the driver. I approached the driver side window and contacted a white female adult whom was approximately 30 years of age, later identified via San Andreas Drivers License as Mary Smith of Los Santos. I explained to the driver that I clocked as traveling 12 miles per hour over the posted speed limit. The driver admitted guilt and apologized for her actions. She handed me her drivers license upon request. I returned to my patrol vehicle and ran her information through NCIC. Her information was positively returned with no wants or warrants. I utilized my mobile data computer (MDC) to print out a San Andreas Uniform Citation Complaint (345672) with a violation of VC001 (Excessive speed 0-15). I returned to the occupied vehicle and returned the driver her license and formally issued her the citation for speeding. I counseled her on her options on how to resolve the ticket. She stated positively toward my counseling. I informed her that she was free to go. I returned to my patrol vehicle and continued my duties without further incident. 

Scenario #2: While performing routine patrols of your assigned district, dispatch notifies you of a suspicious person who matches the description of suspect in a string of car thefts reported at a gas station in your district. You respond to the call. Upon your arrival you see the subject, a Mexican looking man with a shaved head, black sweatshirt, and blue jeans, standing off to the side of the gas station building. You radio dispatch and contact the suspect. Upon your contact, the suspect recognizes that he is caught. He willfully surrenders and turns himself over without a fight. You handcuff the suspect and search his pockets. You find a black wallet containing a Florida Drivers License named to Jose Gomez. You find nothing out of the ordinary on his person. You take the suspect to jail and turn him over to detention deputies without incident. You depart the area and resume your patrol duties.

EXAMPLE REPORT 2: On June 11th 2017 at approximately 1123 hours, I, Deputy Harry Smith, responded to Flint County Gas Station in regards to a suspicious person matching the description of a car theft suspect. Upon my arrival at approximately 1131 hours, I observed a hispanic male adult whom was approximately 20 years of age with a shaved head, black sweatshirt, and blue jeans, later identified as Jose Gomez, standing on the north side of the gas station building. I informed dispatch of my findings and contacted the subject. Upon my initial contact he stated "You finally got me for stealing that car, I'm gonna fight" and placed his hands on his head. I utilized my handcuffs to restrain the suspect for further questioning. He willfully allowed me to search his belongings. I found nothing out of the ordinary. I discovered a Florida Drivers License named to Jose Gomez. I ran the information on the license by dispatch who verified that Jose Gomez had an active bench warrant out of San Fierro for car theft. I explained to Jose Gomez that he was now being placed under arrest as per the orders of the warrant. I placed Jose Gomez into my patrol vehicle and escorted him to Los Santos County Jail where we arrived at approximately 1145 hours. I turned over Jose Gomez to Detention Deputy Brown without incident. I departed the area and resumed my patrol duties. 

 

Those are just two quick examples of reports. I wrote each of those in about 5 minutes each. These reports are not perfect and I could likely write someone a better example if they so desired but this guide is meant to be a quick education on report writing. Watching the video and reading the guide should only take about 25-30 minutes. It is not all encompassing. It is meant to give people who struggle with report writing an example to refer to to for the basics. If anyone has any questions, feel free to post them below!

For an example of bad report writing, watch this video below. It's an old 70's training video from a series made by the Arizona Highway Patrol.

 

Spoiler

 

 

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TLDR: Follow the format LSPD offer. 

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1 hour ago, Lewis said:

TLDR: Follow the format LSPD offer. 

Not in the slightest what this says, but okay.

 

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Just now, Brett said:

Not in the slightest what this says, but okay.

 

 

Blow on this please sir. 

 

Image result for breathalyzer

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Just now, Lewis said:

 

Blow on this please sir. 

 

Image result for breathalyzer

I'm sure you've blown a lot more in your day, but good meme. However, 20 isn't doing you justice huh?

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1 minute ago, Brett said:

I'm sure you've blown a lot more in your day, but good meme. However, 20 isn't doing you justice huh?

Loosen up Mr FBI.

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35 minutes ago, Lewis said:

 

Blow on this please sir. 

 

Image result for breathalyzer

holy shit 

 

 

 

@Bircher tenks admin dood bircher !

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A subject I like, ay. But seriously. All, police or whatever, report writing hacks. Use bulleted list. Bosses love the bulleted list.

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TLDR: Be detailed you idiots.

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On 7/16/2017 at 10:37 AM, ResidentPeach said:

hgjmn\v b

haha same bro. same.

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